We build the software that runs your business — not just the website.
Fixed quote per module · built on your site · live in weeks, not months
Case study
TooEasyMate — property services, end to end.
A Sydney property-maintenance business. We built the whole stack: the marketing site that wins the work, the client portal customers log into, and the ops tooling that runs the jobs behind the scenes.
01 · The marketing site
An editorial site that sells the work.
Not a template with the logo swapped — a serif, editorial design built around one promise: all your property needs, managed in one place.
- A quote engine on the page — customers describe the job and get a clear, no-obligation quote, usually the same day
- Reviews, insurance badges and click-to-call doing the trust work
- Every service page pointing at one action: get a quote or book in
02 · The client portal
Every customer gets a login, not a phone queue.
“Your whole home, in one tidy portal.” Customers sign up free and manage everything themselves — which means fewer calls, faster bookings and customers who stay.
- Property profiles — address, photos of each area and access notes saved once, so the crew always arrives ready
- Request any service in a tap — book in seconds, no phone tag
- Quotes, invoices and bookings in one tidy timeline
- Seasonal tips plus a 10%-off referral engine built in
03 · The ops side
Behind the counter: the tooling that runs the jobs.
The part customers never see — and the part that replaced a paid job-management subscription outright.
Jobs calendar
Every confirmed booking lands on one calendar the crew actually works from — no double-ups, no forgotten jobs.
Quote → invoice pipeline
A quote becomes a scheduled job becomes an invoice without retyping anything. One record, start to finish.
Automated chasers
Sent quotes and overdue invoices follow themselves up with polite reminders — and stop the second the customer replies.
Enquiry intake
Every enquiry from the site lands in one place and pings the phone in seconds, so jobs stop dying in voicemail.
Have it for your business
Every tool in that build, tailored to yours.
Each module is a self-contained build on your website — start with the one that hurts most, add the rest when you're ready.
Client / Admin Portal
A private logged-in portal for your staff or customers — bookings, jobs, documents, all in one place.
- Auth (roles: admin/staff/customer)
- Custom dashboard for your workflow
- Mobile-friendly, works as a home-screen app
Online Booking System
Customers book themselves in 24/7 — stop losing jobs to voicemail.
- Booking widget on the site, synced to your calendar
- Confirmation + reminder messages
- Buffer rules, service durations, blackout dates
Job Management System
A full white-label job system — quotes, scheduling, invoicing — instead of renting one forever.
- Quote → schedule → job → invoice pipeline
- Customer records + job history
- White-labelled to your brand
AI Photo Quoting
Customer sends photos, AI drafts the quote — quotes out in minutes, not days.
- Photo upload flow on the website
- AI damage/scope assessment + draft quote
- Owner review-and-send flow
Quote Chaser
Sent quotes get chased automatically — 3 polite touches, stops the second they reply.
- Auto follow-up sequence on every sent quote (SMS + email)
- Stops instantly on reply or acceptance
- Weekly stale-quote report to the owner
Invoice Chaser
Overdue invoices chase themselves — escalating reminders with a payment link attached.
- Polite → firm reminder ladder on overdue invoices
- Stripe payment link in every nudge
- Owner alert when an invoice crosses 30 days
Business KPI Dashboard
One screen showing your whole business — enquiries, jobs, money — updated automatically.
- KPI tiles wired to your real data
- Enquiry/booking/revenue trends
- Runs on any screen in the office
Custom Automations
Any repetitive back-office job — invoice prep, filing, reports — done by a robot on a schedule.
- Scoped per workflow (priced each)
- Scheduled runs with logs
- Human-approval step where money or messages move
Every build is scoped around your business and quoted before we start.
How custom builds work
Scoped, quoted, shipped. In that order.
Scope call
Twenty minutes on what's eating your admin time — chasing quotes, phone-tag bookings, retyping invoices. We tell you what to build first and what to skip.
Fixed scope per module
Each tool is scoped as a fixed build, in writing, before we start — you know exactly what you're getting up front. Add modules later without redoing anything.
Built on your site, live in weeks
The tools plug straight into your existing website — one login, your brand. Live in weeks, not months, with us running it after launch.
Tell us what's eating your admin time.
Chasing quotes, phone-tag bookings, invoices nobody pays — tell us the worst of it and we'll come back with the tool that fixes it, quoted fixed.
Or email growm8.au@gmail.com — tell us your business and the job you hate most.